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The Time Card Module by Crosse-Over Designs is a software module that installs and is compatible with the nationally available accounting software from Open Systems, Inc. - OSAS. This Time Card module, along with the standard payroll module from Open Systems, provides a complete payroll solution for work centers that employ the disabled and pay piece rates and sub-minimum wages. Additionally, the other accounting modules (GL, AR, AP, etc.) from Open Systems may be added to form a complete accounting system. A free demo version of our software is available for download from this website by using the link on the left of this page. Before downloading the demo software, you must obtain a password from us. We require your company name and address before you can download the demo. Give us a call at 608-781-6734, or send us an email at: demo@crosse-over.com. Once you have the password, use the link on the left and follow the instructions provided. The Time Card user's manual is available through another link on the left of this page. The documentation is NOT password protected. You are free to download the documentation. Below is a brief summary of the system. The Time Card system performs the broad functions of:
The Time Card system allows you to define programs (or departments), employees, prevailing wages, operations, and work orders used by your company. In each employee's file are up to 23 different pay rates. For each operation you define the pay code: salaried, hourly, piece work, etc., along with the prevailing wage and normal pieces per hour if piece rated. The Daily Work-Time Card entry screen then allows you to enter the transactions for each employee for each day. If you elect to enter the times in and out, the system calculates the hours worked. All pay amounts are figured automatically. The time cards can be printed and proofed, then posted to a pay period accrual file. The accrual file keeps totals for each employee for the current pay period. The detailed transactions are always kept in a time card history file for further detailed or summary reports after the pay period is completed. The total wages accrued for each employee for the current pay period can be printed and proofed, then adjusting or additional entries can be made and posted. +------------------------------ Time Card Entry -------------------------------+ ¦ Employee ID 001 MILLER ANN ¦ ¦ Program 102 ¦ ¦ Date 04/05/1999 ¦ ¦ ¦ ¦------------------------------------------------------------------------------¦ ¦ In Out Hours Operation WorkO Pieces Rate Amount Add'l O¦ ¦+ 8.00 11.00 3.00 331204 23 91% .54232 12.47 .00 N¦ ¦+ 11.00 2.00 2.50 360801 463 96% .02671 12.37 .00 N¦ ¦+ 2.00 3.30 1.50 9101 0 % .00000 .00 .00 N¦ ¦+ 3.30 4.00 .50 360800 34% 1.43000 .72 .00 N¦ ¦+ 4.00 ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ Totals 7.50 25.56 ¦ ¦------------------------------------------------------------------------------¦ ¦ MATERIAL HANDLING/BOARDS ¦ +- Company X -------------------------------------------------------- Verify --+ Automatic Calculations For The Pay PeriodSubsidyIf you define an employee as having a guaranteed wage, the system will check each work week to see that the employee has made the guarantee. If not, the system will automatically generate the subsidy wages to bring the pay amount up to the guarantee. OvertimeThe system can automatically check for more than 8 hours per day, or 40 hours per work week, and calculate the amount of overtime pay automatically. Holiday PayIn companies where employees work for various lengths of time, on many different jobs, at many different rates, it can be difficult arriving at a fair and accurate way of calculating how many hours and at what rate to pay holidays. The system will allow you to define an evaluation range of dates, then, for that date range, calculate the average number of hours each day the employee worked, and the average pay rate. Each employee can then be paid for a holiday based on their average day. Open Systems CompatibleThe Time Card module is written in the same language used by Open Systems Accounting Software. The Time Card module installs like any standard Open Systems module and will perform and appear like the rest of Open Systems. The system is designed to work in conjunction with Open Systems Payroll for issuing the pay checks. After the Time Card system has done all its calculations for the pay period, the accrual file in the Time Card system holds the pay for each employee for the current pay period. You can then use Open Systems Payroll to calculate, print, and post the checks. From the time you finish proofing and posting your work in Time Cards, to the time you print checks in Payroll can be a matter of minutes. The transfer between the two modules works seamlessly. Open Systems Payroll will take care of all miscellaneous deductions, tax withholdings, and check printing on a pay period basis. It will also perform the quarterly tax reporting and W-2 reporting at the end of the year. Other Interfaces AvailableSome companies use our Time Card module to handle the specific needs of client/consumer payroll processing, but use some other system to issue the paychecks. We have designed interfaces to pass gross wages from our system into ADP, Ceridian, Great Plains, MIP, and other accounting systems. Contact us for more information or to discuss your situation. Flexible Reporting OptionsEven after the pay checks are printed, the Time Card system has many valuable functions to perform with the historical data. The user can select a wide range of reports. One of the report pick screens appears as: +--------------------- Print Time Card History Summary -----------------------+ ¦ ¦ ¦ Pick Employee ID From ¦ ¦ Thru ¦ ¦ Program From ¦ ¦ Thru ¦ ¦ Operation From ¦ ¦ Thru ¦ ¦ Work Order From ¦ ¦ Thru ¦ ¦ Date From ¦ ¦ Thru ¦ ¦ Print: Print by: ¦ ¦ 1. Detail 1. Employee ID ¦ ¦ 2. Summary 2. Program ¦ ¦ 1 3. Operation ¦ ¦ 4. Work Order ¦ ¦ ¦ ¦ 1 ¦ ¦ ¦ ¦ ¦ +-----------------------------------------------------------------------------+ ¦ Output device - (P)rinter (F)ile (S)creen (E)nd ¦ +-----------------------------------------------------------------------------+ As you can see, the user can pick a desired range for all the key data fields. In this way, you get just the report you want, and not a lot of wasted paper. But then again, you don't have to use paper at all. As with all standard Open Systems reports, you can direct the report to the printer, a disk file, or the screen. In a company that pays piece rates and/or multiple hourly rates per employee, these reports from the Time Card system become invaluable. You can evaluate employees based on their percent productivity (% of norm), or you can see the total labor costs on each operation or job. Some Features Of The Time Card System:· Allows the setup and maintenance of piece rated and hourly operations · Allows for an unlimited number of hourly rates per employee, and each employee can have a unique rate for each operation · Allows for the definition of an additional benefit rate for selected operations which can be used for NISH contracts · Allows for the entry, calculating, and printing of daily time cards · Allows for the re-calculation of pay rates on unposted time cards at any time · Prints an errors and omissions report of the time cards to identify missing time cards, or missing hourly rates · Allows for the automatic calculation of subsidy (minimum) wages, overtime, and holiday pay · Automatically transfers wage information into Open Systems Payroll for the calculation of pay checks · Allows for the calculation of average productivity and dollar-per-hour rates, and can optionally update the employees rate table with these average rates Some Features Of Open Systems Payroll:· Allows for easy handling of taxable wages and deduction exclusions for pre-tax cafeteria plans · Maintains Monthly, Quarterly, and Year-To-Date totals for each deduction for each employee · Allows for the automatic accrual of Vacation and Sick Time for each employee Some Features Common To All Open Systems Compatible Programs· Can be run on single user, multi-user, or networked computer systems · F1 for help, provides field sensitive, user modifiable help screens · F2 for Inquiry, allows you to display a lookup window for each key field, allowing you to see and select from the available keys · F6 for Maintenance, allows you to add or edit related data files on the fly. For example, you can add or edit employees or operations as you enter time cards without having to exit to a menu Sample File Maintenance ScreensBelow are samples of the input screens used to maintain the Time Card Employee File and the Operations file. Key Fields:Employee ID 6 characters alpha/numeric Program/Department 6 characters alpha/numeric Operation ID 8 characters alpha/numeric Prevailing Wage Category 1-99 numeric +------------------------------ Employee File --------------------------------+ ¦ ¦ ¦ Employee ID 001 Program 102 ¦ ¦ Last Name MILLER Special # 96321 ¦ ¦ First Name ANN Funding 0 ¦ ¦ Soc Sec # 123-45-6789 Disability 1 ¦ ¦ Exempt FICA N Lunch 1 ¦ ¦ Term Date ¦ ¦-----------------------------------------------------------------------------¦ ¦ ***** Pay Rates ***** ¦ ** Hourly Rates By Category ** ¦ ¦ ¦ ¦ ¦ Regular .0000 ¦ 1) 27.0000 11) .0000 ¦ ¦ Average 30.0000 ¦ 2) 34.0000 12) .0000 ¦ ¦ Guaranteed 2.0000 ¦ 3) 37.0000 13) .0000 ¦ ¦ ¦ 4) .0000 14) .0000 ¦ ¦ ¦ 5) .0000 15) .0000 ¦ ¦ ¦ 6) .0000 16) .0000 ¦ ¦ ¦ 7) .0000 17) .0000 ¦ ¦ ¦ 8) .0000 18) .0000 ¦ ¦ ¦ 9) .0000 19) .0000 ¦ ¦ ¦ 10) 1.1100 20) 100.0000 ¦ ¦-----------------------------------------------------------------------------¦ ¦ ¦ +- Company X -------------------------------------------------------- Verify -+ +------------------------------- Operations ----------------------------------+ ¦ ¦ ¦ Operation 331201 ¦ ¦ ¦ ¦ Cost Center Code AFF ¦ ¦ ¦ ¦ Description 1 ASSEMBLE FAN UNITS ¦ ¦ ¦ ¦ Description 2 ¦ ¦ ¦ ¦ Pay Code PW ¦ ¦ ¦ ¦ Prev Wage Cat 4 Prev Wage 5.55 ¦ ¦ ¦ ¦ Pieces/HR Norm 99.71 Piece Rate .04564 ¦ ¦ ¦ ¦ Hrly Rate Cat ¦ ¦ ¦ ¦ Add'l Hrly Bene .00 ¦ ¦ ¦ ¦ Tax Exempt: FED N FICA N FUTA N SUTA N ¦ ¦-----------------------------------------------------------------------------¦ ¦ ¦ +- Company X -------------------------------------------------------- Verify -+ BBx is a registered trademark of Basis International Ltd. OPEN SYSTEMS is a registered trademark of Open Systems Holdings Corp. (c) Copyright 2002, All Rights Reserved. Crosse-Over Designs, 917 Lake St., Onalaska, WI 54650
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